Job Description

Overview

Position Title: Accounting & Purchasing Specialist

Location: Aberdeen, MD 

Reports To: Director of Finance

Job Type: Full-time

Clearance Requirement: Secret eligible (US citizenship is a must)

Summary:

The Accounting & Purchasing Specialist plays a critical dual role in supporting the financial health and supply chain integrity of our defense technology integration programs. This individual owns the day-to-day execution of project accounting, accounts payable/receivable, and the procurement of hardware, software, and technical services.

This role goes beyond standard commercial accounting; it requires strict adherence to DCAA (Defense Contract Audit Agency) standards, FAR/DFARS (Federal Acquisition Regulations), and internal compliance policies to ensure the company remains audit-ready and competitive.

Key Responsibilities:

• Government Contract Accounting
  • Project Job Costing: Perform precise project accounting, ensuring costs are allocated correctly to specific Contract Line Item Numbers (CLINs/SLINS/ACRNs/WOs) and projects.
  • Accounts Payable & Receivable: Process vendor invoices with a focus on 3-way matching and proper coding to allowable/unallowable cost pools. Prepare complex government billings (e.g., WAWF - Wide Area Workflow) for Cost-Plus, T&M, and Firm Fixed Price contracts.
  • Labor Distribution: Audit and process employee timesheets to ensure accurate labor charging against government contracts (a primary DCAA audit focus).
  • Fixed Assets & Depreciation: Maintain the fixed asset sub-ledger, calculating monthly depreciation schedules and tracking the lifecycle of capital equipment from acquisition to disposal in accordance with GAAP.
  • Work In Progress (WIP) Accounting: Monitor WIP accounts for ongoing integration projects. Ensure material and labor costs are properly accumulated and transferred to Cost of Goods Sold (COGS) or billed upon milestone completion.
  • Property Management System Administration: Administer the property management system to include tracking Government Furnished Equipment (GFE) and Contractor Acquired Property (CAP), overseeing inventory management, and conducting periodic audits to ensure system accuracy.
  • Month-End Close: Assist in month-end closing procedures, including bank reconciliations, accruals, and variance analysis.
  • Audit Support: Assist in preparing Incurred Cost Submissions (ICS) and gather documentation for provisional billing rate audits and floor checks.
• Defense Procurement & Purchasing
  • Strategic Sourcing: Source electronic components, IT hardware, and specialized technology integration services.
  • Purchase Orders: Issue and manage Purchase Orders (POs), ensuring all required Government Flow-Down Clauses (e.g., Buy American Act, TAA Compliance) are included.
  • Price/Cost Analysis: Perform and document price reasonableness analysis for purchases over the micro-purchase threshold to satisfy CPSR (Contractor Purchasing System Review) requirements.
  • Vendor Management: Vet new vendors for exclusions (SAM.gov checks), counterfeit parts risk, and supply chain security.
  • Inventory Control: Track government-furnished property (GFP) and contractor-acquired property according to FAR Part 45.
• Compliance & Administration
  • Regulatory Adherence: Maintain up-to-date knowledge of FAR, DFARS, and ITAR (International Traffic in Arms Regulations) as they pertain to procurement and accounting.
  • Record Retention: Maintain rigorous documentation trails for all transactions to support potential audits up to 3–7 years post-contract.
  • Success Metrics & Key Performance Indicators (KPIs)
  • Performance will be measured against the following specific goals:
  • Competitive Sourcing: Achieves a target of [e.g., 60-75%] of addressable spend placed through competitive solicitation (obtaining 3+ valid bids), satisfying CPSR requirements.
  • Cost Savings & Avoidance: Demonstrably tracks and documents cost savings achieved through negotiation, volume aggregation, or strategic alternative sourcing, aiming for a [e.g., 5-10%] reduction against initial quoted prices or historical benchmarks.
  • Audit Readiness: Files are maintained in a state where a DCAA/DCMA audit could be supported with 24 hours' notice, with zero major findings in internal spot-checks.
  • Billing Accuracy: Rejection rate of invoices submitted via WAWF is less than 5%, ensuring healthy cash flow and minimizing administrative rework.
  • Supply Chain Velocity: Critical technology components are procured on time to meet integration schedules without compromising compliance or quality standards.

Qualifications

Education:  

• Bachelor's degree in Accounting, Finance, Supply Chain Management, or Business Administration.

Experience:

• 3–5 years of experience in a similar role, specifically within the Government Contracting (GovCon) or Aerospace/Defense industry.

Skills:

• FAR/DFARS Knowledge including, but not limited to, understanding of allowable vs. unallowable costs (FAR Part 31) and government purchasing rules.
• Advanced skills in Sheets/Excel (VLOOKUPs, Pivot Tables) for analyzing project costs and pricing data.
• Proficiency with GovCon-specific ERP systems (e.g., Procas, Deltek Costpoint, Unanet).
• Ability to communicate financial constraints to technical engineers and program managers effectively.
• Experience with automation, work flow development and API integration is highly desirable

Physical Requirements: 

• Ability to travel as required.
• Standard office environment with occasional requirements to visit client sites, labs, or field environments.

Why Join Us?  

• Impactful Work: Contribute to critical national security initiatives and make a real difference in protecting our nation.
• Cutting-Edge Technology: Work with the latest advancements in SIGINT and related fields.
• Career Growth: Opportunities for professional development, training, and advancement within a growing company.
• Collaborative Environment: Join a team of highly skilled and supportive engineers who are passionate about their work.
• Comprehensive Benefits: Competitive salary, generous PTO, health/dental/vision insurance, 401K matching, tuition reimbursement.

Compensation and Benefits:

• Competitive Pay: Annual salary ranges from $55,000 to $100,000. Salaries depend on labor category, years of experience, education, skills relevant to the position, and type of contract.
• Benefits: Including Paid Time Off; 401K Contribution and Employer Match Contributions; and Medical, Dental, and Vision Coverage.
• For the full list of LufCo Benefits, visit our website:  

Position availability can vary due to dynamic, evolving contract needs. This job posting being active does not guarantee an immediately available position matching its description. This job description is intended to provide a general overview of the responsibilities and qualifications for this position. It is not an exhaustive list and may be subject to change based on the needs of the company.

LufCo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

LufCo Employees: This position does not qualify for a referral bonus. For more information, visit the Employee Portal. 

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