Job Title: Administrative Assistant I Location: Phoenix, AZ Zip Code: 85040 Duration:12 Months Pay Rate: $21/hr Keyword's: #Phoenixjobs; #Administrativejobs. Start Date: Immediate Job Description: Primary Responsibilities * Event Coordination & Engagement: o Organize and schedule site events and activities. o Actively participate in the site events/engagement committee. o Coordinate logistics for in-house and off-site meetings, training sessions, and celebrations. * Administrative Support: o Maintain and coordinate calendars, schedule appointments and meetings. o Assist with scheduling and coordinating new hire orientation. o Provide support for job candidate interview scheduling. o Process and reconcile expense reports, handle mail distribution, and manage office supplies. o Assist with purchasing tasks: create POs, order supplies, pay invoices, and track receipts. o Maintain 5S standards in office areas to ensure cleanliness and organization. * Onboarding & Communication: o Assist with onboarding of new employees and maintain orientation materials. o Support site communication efforts (postings, announcements, communication screens). * Record Keeping & Data Management: o Maintain filing and records management systems o Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation. o Input and update data into Oracle or other systems as needed. * Other Duties: o Greet visitors, maintain visitor logs, issue badges and PPE. o Coordinate EHS-related activities (e.g., safety glasses, flu shots). o Manage uniform program and site-branded clothing. o Provide tactical support for internal processes and e-tools. o Perform other clerical and administrative duties as assigned. Required Qualifications
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